This article contains a step-by-step guide to learning to type in Word, training to make a Letter of Evidence. For those of you who want to learn and improve your typing skills in Word, panduan ini mudah diikuti dan cocok bagi pemula.
Dalam panduan ini akan dijelaskan setiap bagian penting yang perlu dikuasai dalam belajar mengetik di Word secara baik dan benar. You will learn and practice how to choose paper sizes, set margins, format text, organize paragraphs, as well as how to use tab stops and copy formatting.
You can practice this guide using the Word application 2010 and newer versions like Word 2019.
List of contents:
Introduction to Word
Before starting to learn to type letters in Word, we need to know the function and appearance of each part of the Word application. Following are the basic parts of Word that we should know:
- Quick Access Toolbar. This quick access toolbar provides shortcuts to frequently used tools such as saving (Save), cancel changes (Undo), cancel cancel changes (Redo) and create a new document (New). The Quick Access Toolbar can be customized as needed.
- Tab Menu, in the older Office, This section is also known as Ribbon. Each tab contains various tools with various functions such as changing the paper size, change the type and type of font, insert image, and others.
- Horizontal Ruler. Some of the functions of the horizontal ruler are to set the initial indentation of paragraphs, paragraph boundaries, paragraph breaks and tab stops (tab stop).
- Working Papers, section or place for typing, Paper size can be adjusted according to needs.
Shortcut Keys in Word
To increase typing speed in Word, we can use shortcut keys using the keyboard. Some frequently used keyboard shortcut keys in Word:
- Order Copy or copy can be done with the button Ctrl + c
- Order Paste or paste can be done with the button Ctrl + v
- Order Save or save can be done with the button Ctrl + s
- To cancel the changes made (Undo) can be done with a button Ctrl + z
- To cancel cancel changes (Redo) can be done with a button Ctrl + y
- Making bold letters can be done with a button Ctrl + b
- Making letters italic can be done with a button Ctrl + i
- Making letters underlined can be done with buttons Ctrl + u
- To print typing results, you can use the button Ctrl + p
For advanced level, You can learn 10 shortcut key functions in Word to become a Professional
Learn to Type in Word
In learning to type in Word, You will practice making a statement letter. Berlatih membuat surat keterangan ini bertujuan agar Anda mudah mempraktikannya karena memiliki konsep yang sederhana, dan agar Anda dapat memahami bagian penting pertama dalam belajar mengetik di Word.
The parts that will be discussed in this guide play a very important role in typing using the Word application.
Selecting Paper Size
Before starting typing, The first thing you need to do is choose the paper size. Selecting the paper size in Word is important so that the printed results match the paper size installed in the printer.
Besides that, Selecting the paper size is done before starting typing to avoid changing the layout of the manuscript or other content in the Word document.
To select the paper size in Word, click tab Page Layout, click Size then select the size that matches the paper size in the printer. In general, the paper sizes used are A4 And F4/Folio.
Sebagai latihan pertama belajar mengetik di Word, select paper size A4.
If the paper installed in your printer is F4 or Folio size, However, in the Word application you are using, the size is not listed, you can added F4-Folio paper size to appear in the paper size list in the Word application.
After selecting the appropriate paper size, The next step is to determine the paper margins.
Determining Paper Margins
Paper margins are borders that function to regulate the distance of text or other components to the edge of the paper. To define paper margins in Word, Do the following steps:
- On tabs Page Layout or Layout, choose Margins then select Custom Margins. Then a dialogue box will appear Page Setup
- In the dialog box Page Setup, di tab Margins in the Margins section, enter numbers for the fields Top, Left, Bottom, And Right as needed. Sebagai latihan kedua belajar mengetik di Word, set the margins as follows:
- Top: 2,5 cm
- Left: 3 cm
- Bottom: 2,5 cm
- Right: 2,5 cm
- Then click OK to apply
Typing Text
Typing text is done on work paper, pada aplikasi Word kertas kerja adalah bidang berwarna putih polos yang terletak di bawah penggaris horizontal.
The position of the letter to be typed is marked with a flashing cursor. On a new document sheet, By default the cursor will be at the top left of the worksheet.
Sebagai latihan belajar mengetik di Word, Type the following text as the title of the letter you want to create:
surat keterangan penghasilan After typing the text, we will continue with formatting the text.
Formatting Text
To format text, The first step you must take is to highlight or select the text you want to format.
To select text, you can do this by double clicking on the text, or click at the beginning of the text and drag to the end of the text.
Making Uppercase or Lowercase Letters
For the title “income certificate” just typed, all letters should be capitalized, if you type it in lower case, then you can change it to uppercase.
On tabs Home, in the Font, there is a tool to change the letter format from lowercase to uppercase or vice versa. To change lowercase text to uppercase, do the following:
- Select all the text you want to convert to uppercase
- then on the tab Home click Change Case then select UPPERCASE.
As an exercise, ubah semua teks judul “income certificate” become “SURAT KETERANGAN PENGHASILAN” use Change Case.
Changing Font Style and Size
In Word 2010, By default the font used is Calipers size 11. In typing practice in Word, make this Statement Letter, The text format that must be used is a type font Arial, title uses size 14 in bold style (Bold) and underlined (Underline).
To format text in Word to match a specified font style and size, select all text, then on the tab Home, in the Font, select font style and size.
Sebagai latihan belajar mengetik di Word ini, pilih semua teks judul lalu atur sebagai berikut:
- Font Arial
- Size 14
- Bold letters
- Underlined
After creating a title, The next step is to create the body of the letter in a new paragraph.
Create a New Paragraph
To create a new paragraph in Word is very easy, just press the Enter key once. In the Word application, The text format in the new paragraph automatically follows the format in the previous paragraph.
In this exercise, It is determined that the title and contents of the letter are spaced one paragraph apart. The format used in the contents of the letter is font Arial size 12, not bold and without an underline.
Before starting to type the body text of the letter, change the text format back to normal (not bold and not underlined) and size 12. Then press Enter twice to start the text in the next paragraph.
Di paragraf isi, The beginning of each sentence begins with a capital letter. To use capital letters, press the button Shift on the keyboard.
Lanjutan belajar mengetik di Word, ketik kalimat seperti berikut di bawah ini:
Saya yang bertanda tangan di bawah ini, Direktur PT. Mahmudan Sejahtera, menerangkan bahwa karyawan tersebut di bawah ini:
After typing the text in a new paragraph, The next exercise is to organize paragraphs.
Organizing Paragraphs
On tabs Home, in the Paragraph, There is an option to set paragraphs. You can set paragraph alignment and spacing between lines in paragraphs. The following displays the paragraph settings:
- Flat left,
- Flat middle,
- Align right,
- Align both left and right sides,
- Setting the distance between lines.
Set paragraph alignment.
To set paragraph alignment, Click on the paragraph you want to organize, then on the tab Home in the Paragraph, Select the desired type of paragraph alignment.
In this exercise learn to type in Word, set the title paragraph to be centered, while the body paragraphs of the letter use both left and right sides aligned.
Set the distance between lines.
On tabs Home, in the Paragraph, we can determine the spacing between lines in a paragraph. Besides that, we can also add space before and or after the paragraph.
In this exercise, The distance between rows used is 1,15 without adding space before or after the paragraph.
Indent the first line of a paragraph.
Indentation is additional distance or space used to indent text (or other elements) from the left or right page border or margin. To indent the first line of a paragraph, letakkan kursor di awal paragraf lalu tekan tombol Tab on the keyboard.
When we press Enter to start the next paragraph, its first line will be indented automatically.
Sebagai latihan belajar mengetik di Word ini, tambahkan indentasi pada paragraf pertama. Kemudian pada akhir kalimat baris pertama, press Enter lalu ketikkan No pada baris kedua.
Menggunakan Tab Stop
An important part of learning to type in Word is using tab stops (tab stop). By using tab stop, we can determine the starting position of a text by pressing a button Tab one time.
In this exercise learn to type in Word, in paragraphs that contain data such as names, position and others, The data name and contents are separated by a colon. Ideally, the position of the colon is set using the tab stop. Why should you use tab stop?
With tab stop, we can make the same tab stop for each paragraph even though the length of the text in the paragraph is different. Besides that, position tab stop dapat diatur ke kiri, to the right, or to the middle.
Create a Tab Stop
Untuk membuat tab stop, Do the following steps:
- Place the cursor at the end of the text No, then click on the horizontal ruler where we want the tab stop. In this exercise, tab stop is created in position 5cm from the left margin (lihat pada penggaris). You can adjust it according to your needs.
- Setelah klik pada penggaris, A tab stop marker will be created and displayed on the ruler.
- Press tab, lalu ketikkan titik dua.
- The colon will be aligned with the tab stop.
When we press Enter to start the next paragraph line, paragraf tersebut akan memiliki tab stop yang sama.
Sebagai latihan belajar mengetik di Word, lanjutkan mengetikkan teks pada baris berikutnya, seperti NIK, Jabatan dan lain-lain yang diikuti dengan tanda titik dua pada tab stop. Ketikkan teks seperti gambar di bawah ini:
Set Tab Stop
Apart from setting the tab stop position, we can also adjust the text alignment using tab stops. Pada setiap tab stop, kita dapat mengatur perataan kiri, tengah atau kanan. Besides that, kita juga dapat menambahkan Leader berupa titik-titik, garis bawah atau garis putus-putus.
Sebagai latihan menggunakan tab stop, pada baris Gaji Pokok, after the colon will be filled with numbers. Angka ditulis dengan rata kanan, for that we need to make a tab stop with flat right. Sebelum angka, kita tambahkan Leader berupa titik-titik.
Untuk membuat tab stop rata kanan dengan Leader dot, dot, dot, follow these steps:
- Letakan kursor pada akhir teks, yaitu titik dua setelah Gaji Pokok.
- Then on the horizontal ruler, double click on distance 10cm, then the dialog box Tabs will be open. In the dialog box Tabs, part Alignment choose Right. In part Leader choose 2 ……(dot, dot, dot).
- Then click OK to confirm.
Setelah menggunakan tab stop rata kanan dengan Leader dot, dot, dot, hasilnya akan tampak seperti gambar berikut:
Copy Format
Jika kita telah menentukan format pada sebuah paragraf dan ingin menerapkannya pada paragraf lain, kita dapat menggunakan alat Format Painter untuk menyalin format.
Pada latihan belajar mengetik di Word ini, kita telah memformat paragraf Gaji Pokok menggunakan tab stop dengan Leader titik-titik. Untuk menerapkan format tersebut pada paragraf berikutnya, kita dapat menyalin format yang sudah ada menggunakan Format Painter, sehingga tidak perlu membuat tab stop baru.
Untuk menggunakan Format Painter sangat mudah, cukup dengan klik pada paragraf yang ingin disalin formatnya, lalu klik ikon Format Painter, kemudian klik pada paragraf yang ingin diterapkan.
Sebagai latihan belajar mengetik di Word ini, klik pada baris Gaji Pokok lalu klik Format Painter, a brush icon attached to the pointer, Then select (click and drag) dari paragraf Tunjangan sampai dengan paragraf Gaji Bersih.
Setelah menggunakan Format Painter, baris Gaji Pokok sampai dengan Gaji Bersih memiliki tab stop yang sama. Press tab after the colon on each of these lines. Hasilnya akan terlihat seperti gambar di bawah ini:
The next stage is to write a closing sentence. Place the cursor at the end of the Net Salary line Enter twice to create a new paragraph.
Perlu diingat, setiap menekan tombol Enter, paragraf baru akan mewarisi format pada paragraf sebelumnya.
Deleting Tab Stops
At the moment, dalam latihan belajar mengetik di Word ini kita mempunyai satu tab stop rata kiri dan satu tab stop rata kanan. We can remove unnecessary tab stops.
Saat mengetik pada paragraf akhir, we don't need the right flat stop tab, maka kita akan menghapus tab stop rata kanan tersebut.
Untuk menghapus tab stop cukup mudah, klik tab stop yang ingin dihapus lalu tarik ke bawah. Or, klik ganda tab stop tersebut sehingga kotak dialog Tabs terbuka, lalu pilih posisi tab stop yang ingin dihapus kemudian klik Clear Then OK.
As an exercise, hapus tab stop pada posisi 10cm.
Setelah menghapus tab stop rata kanan pada posisi 10cm, sekarang kita hanya memiliki satu buah tab stop rata kiri pada posisi 5cm, we continue by typing the closing sentence. Kalimat penutup yang akan kita buat dalam latihan belajar mengetik di Word ini seperti contoh di bawah:
Setelah mengetikan kalimat penutup, Enter dua kali untuk berpindah ke paragraf baru.
Move Tab Stop
After adding a closing sentence, In each letter, information about the author of the letter is required. Pada latihan membuat surat keterangan ini, The information that needs to be created is information about the place, date, department, and the name of the person who made the statement.
The position of the information text in the letter varies depending on the party who wrote it, sebagian ada sebelah kiri dan sebagian ada sebelah kanan. To set the position of the text, kita dapat memanfaatkan tab stop yang sudah ada dan memindahkan posisinya ke kiri atau ke kanan.
Untuk memindahkan tab stop cukup mudah, klik dan tarik tab stop ke posisi yang diinginkan.
In this exercise learn to type in Word, kita masih mempunyai sebuah tab stop rata kiri di posisi 5cm. Ubah posisi tab stop agar berada di posisi 10cm on a ruler, After pressing tab, the cursor position moves parallel to the number 10, as in the following image.
After moving the tab stop, ketik teks tentang informasi yang diperlukan seperti contoh di bawah ini
Setelah menambahkan informasi tentang pembuat surat seperti tempat dan tanggal, position and name, maka latihan belajar mengetik di Word-membuat surat keterangan telah selesai.
Jika mau, You can download example of a Letter of Evidence / Statement yang dibuat sesuai panduan belajar mengetik di Word ini.
Jika Anda membuat Surat Keterangan Penghasilan atau surat lain dalam jumlah yang banyak, yang memiliki format yang sama, you can using Mail Merge with Excel as the data source untuk efisiensi, keakuratan dan konsistensi di seluruh dokumen.
If the letter you want to create contains a table, Complete guide to creating tables in Word this will help you.
If you make an official letter with a letterhead, You can learn how to make a letterhead in Word.
Conclusion
After following this guide to learning to type in Word, Anda telah mengetahui cara menggunakan bagian-bagian dasar yang diperlukan dalam mengetik di Word. Anda dapat memahami cara mengetik di Word dengan baik dan benar.
Semoga panduan belajar mengetik di Word ini dapat menambah pengetahuan dan meningkatkan keterampilan Anda dalam mengetik di Word.
Apakah Anda setuju panduan belajar mengetik di Word ini untuk dilanjutkan pada tahapan berikutnya? Tuliskan pendapat Anda di kolom komentar
Jika Anda lebih suka tutorial danlam bentuk video, simak video tutorial yang berguna di This YouTube channel
